EX-A export declaration for vehicles from Almelo heading outside the EU

According to Business.gov.nl, anyone taking a vehicle to a country outside the European Union or EFTA must also file an export declaration with Dutch Customs. In practice:

• Destination inside the EU, such as Germany, Belgium or Poland: no EX-A, the RDW export is enough.
• Destination outside the EU, such as Turkey or a country in Africa or the Middle East: the RDW export plus an EX-A.

We make no promises about import or registration rules in the destination country; they differ from one country to the next.

The export document takes the vehicle off the Dutch register: the buyer receives the export certificate and the seller the vrijwaringsbewijs, the proof of deregistration. The EX-A is something else, a declaration to Dutch Customs. Outside the EU you need both. If the vehicle is driven to its destination, it also needs white export plates with insurance. Bear in mind that the rules for Dutch export plates differ per country, transit countries included.

The vehicle is in the Netherlands. Customs may carry out a spot check, so the vehicle must be here with its Dutch registration certificate. Do not let it leave or ship it ahead.

The last border crossing. Customs needs to know where the vehicle leaves the EU, the office of exit. That can be a land border or a port, so agree the route with your buyer or transport company before you send the details.

An invoice in the name of the foreign buyer. The invoice names the person or company abroad as the buyer. For a dealer, this is simply the sales invoice to the foreign customer.

A valid EORI number of the seller. The selling party is the exporter and needs an EORI number. It is free and you request it yourself from Dutch Customs; Business.gov.nl explains the EORI number. We do not apply for it on your behalf.

With complete details we submit the application to the customs officer, which is only possible Monday to Friday between 08:00 and 16:00. Our desk is also open on Saturdays, but an EX-A request handed in that day is filed on Monday at the earliest. Once it is approved, we receive the EX-A customs document.

We do not quote a processing time, as the decision lies with Dutch Customs. Send the details as early as you can and leave some room before the planned departure.

Sending several vehicles to one customer outside the EU? For each vehicle, send the registration number, the invoice or invoices and the planned border crossing, plus your company's EORI number once. We check the set and tell you what is still missing. For several vehicles or a long-term working relationship a discount is possible in some cases, always agreed in advance.

The EX-A costs from €150, including VAT where applicable, and the RDW export document (from €50) comes on top. You know the total before we start and can pay in cash or by bank transfer. Customs tariffs, import duties and VAT in the destination country are outside our service, and we do not advise on them. All rates are in our car export papers price list.

The desk is at Slachthuisweg 135 in Hengelo, about 16 km and roughly 20 minutes from the Grotestraat via the A35 and the A1. If you want to combine the RDW export and the EX-A application, come on a weekday so that we can file within customs hours. Call or message us beforehand so that we can prepare everything.