Export documents for vehicles from Almelo: deregister for export

Export documents are the starting point of every car export from the Netherlands. Whether you are a foreign dealer collecting stock in Almelo or a private buyer driving one car home, the Dutch registration has to be ended before the vehicle leaves. We do that at our RDW-approved export desk in Hengelo.

What you receive

• The buyer, or the person the export is registered to, receives the export certificate, also called registration certificate part II (kentekenbewijs deel II), plus the registration card with one corner cut off.
• The seller receives the indemnification certificate (vrijwaringsbewijs): proof that the Dutch registration has ended. Sellers keep it with their records.

After the export, the Dutch owner no longer has to insure the vehicle, keep a valid APK (Dutch roadworthiness test) or pay Dutch road tax for it. The RDW explains the procedure on its page Exporting a vehicle.

Buying from a Dutch seller as a foreign dealer

When a vehicle is sold to a buyer abroad, it is not transferred to that buyer in the Dutch register. The RDW advises that the buyer exports the vehicle in their own name. For a dealer buying several vehicles in the region, it works like this:

1. You agree on the sale with the seller.
2. You send us the registration numbers, vehicle types and the company name, address and VAT number of the buyer.
3. We deregister each vehicle for export in the name of the person the export is registered to.
4. You receive an export certificate per vehicle; the seller receives the vrijwaringsbewijs.

If you want your company name on the export certificate, that is only possible at an RDW location. We would rather tell you now than at the desk.

Registering the vehicle at home

What your registration office asks for depends on your country. Two examples:

• Germany: according to the ADAC, the registration office asks for the original foreign vehicle papers, an insurance confirmation (eVB), proof of purchase and proof of a valid HU inspection, among other things.
• Poland: according to gov.pl, a vehicle brought in from abroad must be registered within 30 days of arriving in Poland. For a Dutch car, the export certificate plus the registration card serve as the foreign registration document.

Keep both papers safe. For Germany, the ADAC describes registration without the original foreign papers as nearly impossible.

What to bring

Where it can go wrong at the desk:

• No yellow plates. They are handed in. If they are missing, first have new plates made by a recognised plate manufacturer.
• ID of the wrong person. We need the ID of the person the export is registered to.
• No registration code. Bring the registration card with its code, or the old paper parts.
• Incomplete address. We need the buyer's full foreign address.

Price, time and payment

The export document costs from €50 per vehicle, including VAT where applicable. You pay in cash or by bank transfer. With complete papers, a standard request at the desk is usually ready in about 15 minutes.

Where to go

The desk is at Slachthuisweg 135 in Hengelo, about 16 km and roughly 20 minutes from the Grotestraat in Almelo via the A35 and the A1. If the vehicle will drive home on its own wheels, you also need Dutch export plates with temporary insurance. Opening hours and directions are on the contact page.